Temporary Summer Meals Program Administrator

Department: Programs and Services

Reports to: Senior Manager, Direct Service Programs

Overview

The Summer Meals Program Administrator assists in implementation and daily operation of the Food Bank of South Jersey’s Summer Meals programs, as well as growth and coordination of Summer Meals Program Sites including site monitoring, training, and compliance.

This is a full-time, in-person, temporary position beginning May 6 and continuing through September 6, 2024.  The pay rate is $22.50/hr. Workdays are Monday – Friday, approximate hours 8AM – 4PM. Unpaid time-off requests evaluated on a case-by-case basis.

Specific Responsibilities

Site Management & Communications:

• Prepare materials and manage communications for and with program sites
• Weekly follow up for collection of delivery slips and reporting
• Help recruiting and onboarding sites
• Monitor Summer Meals sites to ensure compliance with food safety and meal reporting as needed
• Follow up on corrective actions

Record/File Management:

• Create site packets with complete relevant documentation
• Create sites file folders to be kept at the FBSJ (you are the custodian of all site folders)
• Daily reimbursement tool data entry into spreadsheet
• Audit review preparations

Program Support:

• Assist Children’s program coordinator with identifying coverage gaps
• Assist in training summer meals associates
• Assist other temp positions as needed

Leadership Capabilities

• Embrace Servant Leadership; acknowledge other people’s perspectives, give support where needed to help others achieve their work and personal goals, involve team and clients in decision making processes, build sense of community within team
• Ability to assess and solve situational challenges of community need in neighborhoods of color, foreign descent poverty and multilingual communication

Requirements:

• Valid driver’s license and 2 years of driving experience
• Excellent customer service skills