Events Associate

About the Food Bank of South Jersey

The Food Bank of South Jersey is the leader in providing safe and nutritional food to people in need throughout South Jersey. In 2022, FBSJ distributed nearly 18 million pounds of food to approximately 200,000 residents in Burlington, Camden, Gloucester and Salem counties. We recognize that the talent and dedication of our team members are contributing factors to the success of FBSJ, as they work to distribute food, provide nutrition and cooking education, and help food‐insecure families and seniors find sustainable ways to improve their lives. We strive to ensure that our employees’ work experience includes the opportunity for personal growth and professional development.

To learn more about how you can become a valued part of the FBSJ team, dedicated to building community awareness and creating an efficient emergency food distribution network to eliminate hunger, visit www.foodbanksj.org.

Job Title:              Events Associate

Department:      Fund Development & Human Resources

Reports to:         Chief People Officer

Supervises:         N/A

Job Family:       Individual Contributor

Hourly Rate:       $22 per hour

Status:                  Full-time, Non-Exempt

Date Created:    April 2025

Summary of Position:

The Events Associate collaborates with multiple departments to coordinate both internal and external activities for the Food Bank of South Jersey. The position will assist with initiatives that support the organization’s mission and fundraising goals. This role includes working closely with team members and volunteers to ensure successful event outcomes. Acts as a support for the Fund Development department’s donation processing and front office desk coverage. In addition, will work closely with HR on employee events and initiatives. The successful candidate will have a flexible can-do attitude and a willingness to pitch in whenever needed. No task is too big or too small when it comes to meeting our goals. This is an onsite position.

Position Responsibilities:

• Project management for internal and external events including fundraising (i.e. annual gala and spring fundraiser) and HR initiatives and events (i.e. employee staff meetings, employee activities and cultural milestone celebrations)
• Schedule, plan and coordinate FBSJ meetings, events and training to ensure excellence in presentation and experience, ensuring attendee and sponsor satisfaction.
• Manage the event lifecycle, including but not limited to, vendor logistics, sponsorships, silent-auction acquisition, guest lists and seating charts, among other responsibilities.
• Internal communications initiatives, such as keeping both the intranet and internal company websites, as well as organization charts up to date; basic graphic design (Canva, etc.), and writing basic employee event notifications or communications.
• Responsible for processing expenses related to events.
• Serve as backup for Front Desk Associate for lunches and PTO days. Serve as backup for mail and donation processing.
• Perform all other duties as assigned.

Education:

• High School diploma or equivalent.

Experience and Skills:

• Two years of experience in event planning.
• Strong level of proficiency with technology, including MS Office applications, Google or OneDrive documents and Canva or other graphic program.
• Excellent organizational skills, with an ability to prioritize important projects.
• Excellent communication skills for in‐person, email, and telephone calls.
• Excellent skills in written English to create documents, reports and meet tight deadlines.
• Ability to work in teams in a diverse and dynamic environment.

Technical Competencies Specific to this Role:

1. Administrative Support
2. Proficiency with MS Office programs
3. Event Scheduling, Logistics and Execution
4. Project Management
5. Research and Writing Skills
6. Data Entry

Behavioral Competencies for Individual Contributor:

1. Accountability: Holds self and others accountable for measurable, high-quality, timely, cost-effective results. ​
2. Collaboration: Builds constructive working relationships with clients/customers, teams, organizations, and others to meet mutual goals and objectives. Behaves professionally and is inclusive of individuals from a variety of backgrounds.​
3. Communication: Conveys and receives information and ideas through various media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed appropriately; demonstrates good written, oral, and listening skills.​
4. Empathy: Seeks to understand and respect others’ perspectives and emotions. Demonstrates an active interest in seeing things from different points of view and approaches situations with compassion.
5. Integrity: Demonstrates honesty; keeps commitments; behaves consistently.

We believe in pay transparency and fostering an environment of fairness. The hourly rate for this position begins at $22.00 per hour, commensurate with experience and qualifications. Our approach to compensation is rooted in valuing the expertise and contributions of all our team members.

The Food Bank of South Jersey is an equal opportunity employer. All aspects of employment – including the decision to hire, promote, discipline, or discharge – will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We are committed to diversity, equity, and inclusion. Food Bank of South Jersey is an essential business. We believe and support the safety and security of all of our volunteers and our employees. Background checks will be completed for final candidates.